Routine Orders - October 2016

posted Oct 2, 2016, 6:31 PM by 21 Army Cadets Cambridge   [ updated Oct 2, 2016, 6:32 PM ]
Routine Orders
Issued under the authority
Capt R. MacQueen, CD1
Commanding Officer

Order No: 01-16/17    1 Oct 2016
Last Order No: 09-15/16

All training and procedures are subject to change.  All changes will be communicated to staff, cadets and parents as quickly as possible via email, the private Facebook group, 21armycadets.ca web page, Remind message/text and/or telephone – Whichever is determined to be most practical. Cadets should regularly check the Facebook group page as this is generally the the easiest method of communication.



PART 1 – SECURITY PROCEDURES

Entrance Control on Training Nights - Monday Training nights – Controlled entry to the armoury

Duty NCM

18:00 hrs -    Report to the Orderly Room and retrieve radio #3 from the training desk, attendance sheet and duty book. They will then setup a table in the front foyer.
18:15 hrs -     The Duty NCM will allow the cadets to enter however they are not to proceed past the table until their name has been checked of BY the Duty NCM.  If they are not on the attendance form the Duty NCM is to have them sign in on the guest register. No person will be allowed to enter unless they are signed in.  At no time is the front door to remain open and the cadets must be processed quickly.  NO LOITERING IN THE FOYER OR BASEMENT IS ALLOWED.  Once cadets have signed in they are to proceed to the parade square as soon as possible.
    Any person entering the building who is not a cadet, related to a cadet or a Canadian Forces member must sign the guest book and be escorted by a cadet to the Orderly Room.  The Duty NCM will also radio the Orderly Room to inform them that a guest is on their way.
    The Duty NCM will remain in the foyer until opening parade is finished at which time they will carry out their regular duties.  The Duty NCM will also continue to carry their radio for the evening and respond to calls as necessary.
End of Night Procedures
Prior to closing parade, the Duty NCM will report to the RSM to receive the Duty Squad list.  After closing parade the Duty NCM will organize and supervise the Duty Squad in carrying out their duties which includes insuring all windows and doors are closed, the classrooms are clean and tidy, the garbage and recycling are removed from the Orderly Room and ALL garbage is disposed of throughout the armoury.  Any items personal items left behind are to be brought to the Orderly Room.  The Duty NCM is also to make note of any cadets who were in attendance but did not report for duty and give this information to the Duty Officer.
Once cleanup is complete the Duty NCM will dismiss the duty squad and report to the Duty Officer.  They will then do a final inspection to insure all windows and doors are secure, all lights are turned off and all garbage has been disposed of.

Duty Officer

18:00 hrs -     Report to the Orderly Room and retrieve radio #2 from the training desk and direct the Duty NCM in setup as needed.
18:15 hrs -    The Duty Officer will assist the Duty NCM in getting the incoming cadets organized for taking attendance in an orderly fashion.  The Duty NCM will also insure all cadets are complying with these orders before continuing with their duties.
End of Night Procedures:
The Duty Officer will supervise the organizing of the Duty Squad to carry out their assigned duties.  Once the Duty Squad has been dismissed, the Duty Officer and Duty NCM will inspect the building to insure building security, all lights have been turned off and all garbage has been disposed of.  Once the Duty Officer is satisfied he may dismiss the Duty NCM and carry on.
General:
It will also be the Duty Officer and Duty NCM’s responsibility to insure the security of the exterior doors throughout the evening by periodically checking to insure they are closed and locked.  The back door to the compound may be used only with the permission of a staff member.
    Coats and bags are also not to be left lying around.  Coats and bags should only be in the coat area of the basement and nowhere else.  Any items found elsewhere in the building will be taken to the Orderly Room for “safe” keeping.
    Any cadet who enters the building after the Duty NCM has left the foyer MUST report immediately to the Orderly room before proceeding to class.
Radio Call Signs
    Orderly Room – 1
    Duty Officer – 2
    Duty NCM - 3

Supplemental Training

    No cadets or other personnel are to be let into the armoury without being verified by the on duty staff member or without being signed in.  The OPI for each activity will remain at the front of the building to verify each person attending the training.  This means that any cadet who is attending additional training, such as band, marksmanship, etc. must arrive on time to gain entry.  Late arrivals will need to make arrangements with the OPI for entrance.
    The on duty staff member is to ensure all personnel connected with 21 have left the armoury prior to departure.  As per above, no bags or personal belongings are to be left behind and they are to insure the building is secure if they are the last CF member to leave.

PART 2 – ADMINISTRATION

Any Cadets who did not complete their Detailed Health Questioner forms since the beginning of the training year must ensure they are completed.  Failure to complete this form can result in you being sent home until the form is completed.

Cadets must inform the orderly room of any changes to your personal information immediately.  This includes changes of address, phone numbers, etc.  This can be done by either reporting to the Orderly Room or online through the 21 website.

Double check the expiration date on your health cards.  If they are about to expire please ensure the Administration Officer is informed of your new number and expiration date.

Don’t forget to check the Facebook group and the 21 website on a regular basis. 

PART 3 - DUTY ROSTER


Date
DUTY OFFICER
3 Oct - Lt. McLellan
17 Oct - Lt. Shand
24 Oct - Lt. Docherty
31 Oct - OCdt. Taggart

Note:  The Duty NCM will report to the Duty Officer NLT 1800 hrs on the date of scheduled duty. Duty Staff will notify the CO if they are unable to complete their tour of duty.  The Duty NCM is responsible for ensuring all members of the duty squad are present, all tasks are completed as instructed and informing the Duty Officer of any assigned personnel who fail to report for duty.

PART 4 - TRAINING


NIGHTLY TRAINING SCHEDULE

1800     Armoury Open
1815      Cadets Arrive
1825      Cadets will form up in their sections for inspection
1845      Opening Parade
1855        1st Period
1930        2nd Period
2005        10-minute break
2015        3rd Period
2050        Closing Parade
2100        Dismissal, duty personnel report for duty

PART 5 - SCHEDULED TRAINING AND EVENTS


Date                      Time                               Activity
3 Oct                    18:00-21:00        LHQ Training
4 Oct               18:00-20:00        Joint Band Practice
8 Oct               08:30-12:30         Marksmanship Team Tryouts
11 Oct                  18:00-20:00        Joint Band Practice
13 Oct                  17:30-21:00         Fall Tagging
14 Oct            17:30-21:00        Fall Tagging
15 Oct            09:00-16:00        Fall Tagging
16 Oct            12:00-16:00        Fall Tagging   
17 Oct                  18:00-21:00        LHQ Training
18 Oct                  18:00-20:00        Joint Band Practice
22 Oct            08:30-12:30        Marksmanship Team Practice
23 Oct                 13:00-16:00        Drill Team Practice
24 Oct                 18:00-21:00        LHQ Training
25 Oct                 18:00-20:00        Joint Band Practice
28 Oct-30 Oct       17:30-16:00        Fall Field Training Exercise
31 Oct                  18:00-21:00        LHQ Training

PART 6 - APPOINTMENTS

Officer and Staff Appointments

CO/ UCCMA / Rctg O - Capt MacQueen
Trg O / Ops O / Security/Fire Prevention Officer - Lt McConkey
ADMIN O / Sup O / Standards Officer - Lt McLellan
ATrg O/ Sports O/ up O - OCdt Taggart

1 Platoon Commander - OCdt Taggart
2 Platoon Commander – Lt McLellan

Green Star Instructor -
Red Star Instructor -
Silver Star Instructor -
Gold Star -

Cadet Appointments

Regimental Sergeant Major – MWO Raymond
Company Sergeant Major –MWO Clough
Drill Sergeant Major - WO M. Byrne

1 Platoon Sergeant Major – Sgt Finnie
1 Platoon 2IC – MCpl Moore

2 Platoon Sergeant Major – Sgt Ray
2 Platoon 2IC – MCpl Redhead

GT Platoon Sergeant Major – Sgt Lee
GT Platoon 2IC - MCpl Melo

Regimental Quarter Master Stores – Sgt Frizzell
Technical Quarter Master Stores -

Operations Sgt – Sgt Harper
Operations 2IC -

Chief Clerk -
Training and Standards - Coram

Photographers -
Corps videographer -
Social Media -

PART 7 - INFORMATION FOR CADETS AND PARENTS


Saluting In The Armoury: Revised

The armoury is hereby designated a non-saluting zone.  Cadets are required to simply check their arms to their sides when passing a person of higher rank in the halls or on the parade square (including CV/CIs).  Cadets will still be required to salute when entering an office in which an officer is present or when approaching an officer directly.

CCM Harassment Policy

The Canadian Cadet Movement does not tolerate harassment in any form. We will uphold the zero tolerance policies laid out by Department of National Defence. No member of the CCM shall harass physically, sexually, verbally or mentally any Cadet, Officer or Civilian. This includes but is not limited to bullying or taunting by word, gesture or electronic means. Zero tolerance means that anyone found to go against this policy will be disciplined in accordance with Cadet Administrative and Training Orders.  The most severe of which, (other than criminal harassment), will result in expulsion from the Corps.  Cadets are strongly encouraged to report any and all forms of harassment to a senior cadet or staff member.

Reporting Absences

Cadets should be practicing the concept of “Chain of Command” and as such unexpected TRG night absences should be reported to your section commander or the 2IC if required.  Posting this on Facebook should only be done as a last resort.  The updated “Nominal List” contains contact information for all cadets and is located on the Facebook group, under the “files” tab (Note: this may not be available to mobile users and may have to be viewed on a computer.)  A printed version is available upon request.

Cadet Council

The purpose of the council is to address the concerns, questions and ideas of the cadets and to bring those thoughts to the staff and Support Committee.  This is useful for things like fundraising activities, excursion ideas etc.  Training related concerns should still follow the chain of command. Elections will be held during the fall FTX.  Cadets that are interested in running for the Cadet Council should first speak to a current member and see what the job entails.  The official announcement on the commencement of the election process to follow.  

The representatives are:
Chair : Mcpl McDonald
Master Cadet: MWO Finnie
Gold Star:  WO Sabourin
Silver Star: Sgt Byrne
Green/Red Star:  MCpl Taggart

Parade Procedures

For opening parade the cadets will fall in at the edge of the parade square and be inspected by the section commanders.  The DSM will fall in the parade after that.  Cadets will no longer be allowed to mill about in the common areas of the armoury.   New recruits will be assigned a section upon enrollment by the Admin O.
In keeping with the normal military parade format the closing parade will be as follows:

a.      Cadets fall in as per normal
b.      RSM will take over parade
c.      DCO will take over parade from RSM
d.      DCO will fall in the Platoon commanders’
e.      CO will take over parade – pass on his stuff
f.       CO will turn the parade back over to DCO
g.      DCO will handle any further announcements
h.      DCO will fall out the officers
i.       DCO will turn over parade to RSM
j.       RSM will announce duty squad and anything else required
k.      RSM will dismiss parade
l.       Duty squad will report to the RSM for attendance and assignment of duties.

Searches and Inspection of cadets

CATO 12-50 established the policy on searches and inspections of cadets during approved activities conducted in Canada or abroad.  At different moments during the training or activity, the cadet may be subjected to an inspection of his/her sleeping accommodations, luggage, kit, equipment, locker(s) or storage area(s). These will be conducted or supervised by a Canadian Armed Forces member, and will serve to verify that:
* the cadet’ sleeping accommodations, locker(s) and storage area(s) are clean and orderly;
* the cadet is carrying the proper equipment and it is in good condition and properly maintained;
* the cadet’s health and safety is not at risk; and
* the cadet does not have prohibited, restricted or unauthorized items in his/her possession, as listed in the joining instructions or other information document provided under separate correspondence.

If found, prohibited and restricted items will be handed to the applicable police agency (military or civilian) with some exceptions, while unauthorized items shall either be confiscated for the duration of the training or activity or sent back to the cadet’s home at the parents expense, whichever is more practical and economical with some exceptions.

Corrective measures could be taken against a cadet for failing any criteria or search or for refusing to submit to an inspection, in accordance with CATO 15-22 Conduct and Discipline – Cadets, up to and including being expelled from the training or activity.

If needed, searches of a cadet’s person, property, lockers, luggage, kit or sleeping area for the purposes of discovering contraband, illicit or stolen property, or some evidence of guilt to be used in the prosecution of an offence, will be conducted only by the Military Police or a civilian police agency.

Any questions related to CATO 12-50 should be directed to staff.

Remind Text Service

Now that the website is complete we are moving onto our next effort at improved communications in the Corps. To facilitate this we have implemented a text messaging/email system. To join our group, go to https://www.remind.com/join/21army

Dress and Deportment

Dress for regular training nights is DEU.  If you have not been issued your DEU, or are awaiting replacement items, the dress is white shirt, black pants and dark shoes. 

Gym clothing, yoga pants, t-shirts and other "casual" clothing is not to be worn while at cadets unless authorized by the CO.  Cadets who are not dress appropriately will not be allowed to parade.

Discipline will be more stringently enforced this year.  Chits will result immediately in extra duties with a second chit resulting in more stringent disciplinary actions.  The Admin O will create a tracking method for chits to include the reason and removal date from file.  This will allow us to more accurately track behavioural issues.

When you come to cadets you are expected to meet the standard required by regulations. Hair is to be properly done and/or cut and males must be clean shaven.  It has been noticed by our HQ that personal dress and deportment at the Corps has been slipping.

Failure to meet these basic requirements will result in disciplinary action and/or the cadet being sent home until such time as the deficiencies are rectified. Further, failure to meet these requirements can affect future promotions as all aspects of a Cadet’s behavior and conduct are now taken into consideration.

You all joined cadets knowing the rules (which is why we have you sign the Code of Conduct), so start following them.  There will be spot inspections by the officers as well as the normal inspections by Platoon Commanders.

Tailoring discounts

If you are unable to sew your badges or ranks on your tunic, Saltsman Cleaners and Tailors at 26 Ainslie (between Main and Dickson) has said they will sew them on for $2 per badge. The placement guide is on the website for you to show them.

Support Committee

As cadets and officers are preparing for the new training year, the Support Committee is also elbow deep in work for the upcoming year.  The support committee is really the engine that drives the corps, and they work tirelessly to provide the funding for things that are not paid for by DND.  There are a lot of behind-the-scenes jobs that they need help to keep 21 running.  They are always looking for parents to volunteer their time to help make things happen.  To reach the support committee you can reach out to Mary MacDonald (or any committee member) at the armoury every parade night and during most outings.

Canteen

The Support Committee will be running a canteen during class breaks for all cadets.  Please make sure any garbage is put in the garbage can.  The canteen is a privilege so please treat it accordingly.




____
R. MacQueen, CD1
Capt
Commanding Officer

Dist List: Corps Website, Corps Bulletin Board, Support Committee, Admin O, Trg O
Order No: 09-15/16        June 2016

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